Convention Services

Imagine a 250,000 square-foot, multi-level convention center surrounded by curving, geometric forms that converge with the breathtaking beauty of the natural environment. Spectacular glass vistas that accent flexible meeting and exhibition spaces. Dedicated staff that ensure that every detail is covered – from concept to execution. And all of it in the epicenter of one of the Midwest's most vibrant and inspiring communities.

Imagine your next conference or convention at the Monona Terrace. And imagine your success.

Event Coordinator

Your dedicated Event Coordinator will be your personal point of contact for all details and logistics. Once space agreements are finalized with your Sales Manager, your Event Coordinator will work closely with you in developing event orders and room diagrams for your event. Right up until the event – and every minute during your event – our staff will be available to ensure every detail is attended to.

AV Services

Monona Terrace is the exclusive provider of all audiovisual services and is poised to handle everything from a simple lecture with a lectern and microphone to the most complex and engaging set-ups.

Tables, Chairs and Portable Staging

Monona Terrace has sufficient equipment to support the usual needs of events and room capacities. Should equipment requirements exceed or differ from our inventory, an outside vendor rental will be required.

Security

Monona Terrace maintains security for monitoring the building perimeters, parking areas and pedestrian traffic in interior public space. If you would like to order security personnel for an event-related task, please contact your event coordinator.

Staffing Assistance

We can assist you with ordering special event-related personnel. Badge checkers, security guards or coat check staff - we can help. For registration staff, please contact the Greater Madison Convention & Visitors Bureau

Coat/Luggage Check

A staffed coat check station can be made available to securely hold the belongings of your attendees for the duration of your event.

Shipping

For events without a convention service contractor, we can accept shipments no earlier than two days prior to your event. We cannot, however, accept freight shipments for events with a convention service contractor. Freight should be consigned through your service contractor or exhibitor’s shipping company. Deliveries may be received at Monona Terrace no earlier than the first move-in day listed on your contract. The service contractor or show management must be present to accept freight deliveries.

You must arrange outgoing shipments with the carrier of your choice.

Parking

The Monona Terrace parking ramp has approximately 400 spaces for general event use during normal business hours Monday through Friday. An additional 200 spaces are available on evenings and weekends. For current rates, please consult with your Event Coordinator.

Promotional Materials

The Monona Terrace and the Greater Madison Convention and Visitors Bureau has current promotional photographs and materials available for your use. Contact the Director of Marketing & Events for more information.

Official Welcome Letter

The Greater Madison Convention and Visitors Bureau can arrange for an appropriate official welcome letter from the City of Madison, Dane County, the State of Wisconsin or any combination of these entities.

Wireless Internet Access

All visitors have access to the Monona Terrace wireless network with 99.99% reliability. A 128k connection is available free of charge and a 10MB connection can be paid via Visa, MasterCard, American Express or Discover. We can also set up discounted group rates in advance of your event.

Gift Shop

The gift Shop, located inside Monona Terrace, offers a wide selection of Frank Lloyd Wright and Monona Terrace specialty items suitable for guest gifts. We offer a volume discount on most merchandise. The order is required 21 days before your event to ensure delivery. Please call your Event Coordinator for more details.

Suppliers

http://www.visitmadison.com/

Bottom border image